Administrative Assistant Wedding Industry

Why Assistantly:

At Assistantly, we connect talented professionals like you with rewarding opportunities across various industries. Partner with us to unlock your potential for meaningful career advancement and personal development. Join our vibrant community and enjoy the flexibility of remote work, competitive compensation, and a supportive environment designed for your success.

Unicorn Role Overview:

Are you an organized and tech-savvy admin specialist with experience in the wedding industry? As a Part-Time Admin Specialist, you will support the co-owners of a wedding photography and videography business by managing administrative tasks, client communication, contracts, and proposals. Your role will allow the owners to focus on scaling their business into destination weddings while ensuring smooth operations behind the scenes.

What You’ll Do:

Client Communication: Manage client communication from inquiry to post-wedding using the HoneyBook CRM platform.
Administrative Tasks: Handle administrative tasks such as creating and managing contracts, proposals, and invoices to ensure smooth operations.
Calendar Management: Oversee the co-owners' calendar and scheduling using Calendly, ensuring efficient appointment management.
Vendor & Venue Coordination: Submit insurance documents to venues and communicate with vendors as needed to ensure all details are covered.
Data Management: Organize and manage data transfers and final product deliveries using Dropbox or WeTransfer.
Social Media Engagement: Assist with basic social media engagement to promote the business and increase visibility.

Only resumes submitted in English will be considered.

Requirements

Proficiency in HoneyBook CRM, with experience managing client communication, contracts, and proposals.
Strong calendar management skills, with experience using Calendly.
Experience handling contracts, proposals, invoices, and insurance documents.
Familiarity with data management platforms like Dropbox or WeTransfer.
Basic social media engagement skills to maintain a consistent brand presence.
Excellent organizational skills, with a keen attention to detail and the ability to handle multiple tasks efficiently.
Strong communication skills and a proactive, problem-solving mindset.

Time Commitment: Part-Time (20hrs/week, 80hrs/month)
Schedule: EST Business Hours

Benefits